Search Fee: $27.46 Unless prohibited by federal law, a reasonable fee for providing copies of health care information may not exceed 50 cents for each page for a paper copy or photocopy. Microfilm: $25.20 plus $2.70/page, If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, Source: MI Comp Law 333.26269 (adjusted based on CPI in 2022). Below are the current fees for each state. The federal HIPAA regulations do not allow a charge for a preparation fee for records provided directly to the patient. NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. Any increase in the fees deposited in the Emergency Medical Services Personnel Fund shall be effective upon a determination by the authority that additional moneys are required to fund expenditures of the personnel licensure program, Code 165.2, Search Fee: $30.00 Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) Pages 250+ : $0.35 per page Search Fee: $20.00 flat fee (first 20 pages) Providers may not charge fees when providing information from the medical records to another health care provider, a patient, or a patients decision maker when the information is sought in relation to providing or obtaining care. The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. And if you ever have any questions or concerns, you can contact us directly for immediate help. Code r. 876-8.9 (85,86) (2016). Several states update their medical record copying fees annually based on the consumer price index. If you notice a fee is incorrect or outdated, pleaseContact Us. Microfilm: $0.20 per page, Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). Pages 1 25 : $1.00 per page Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). Pages: 1+: $0.50 per page Pages 1 25 : $1.07 per page No more than one dollar and twenty-four cents ($1.24) per page for the first thirty pages; b. Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) Fee for non-paper records not to exceed $2.00 per page, Fee for paper records may not exceed $1.00 per page. For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in an electronic document, a charge of 50% of the per page charge for paper copies listed above. Flat Fee Pages 1 - 10: $16.00 Pages 11 50 : $12.00 flat fee (+ $16.00 = $28.00 total) Max Fee: $200.00, Search Fee: $30.00 (Includes pages 1-10) Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Pages 11 - 50: $0.73/page Pages 51+ : $0.25 per page Medical providers are responsible for providing one free copy of medical records to the first requesting party among the following: employers, carriers, third party adjusting agencies, and rehabilitation nurses. Pages 51 - 100: $0.59per page Copies of billing records shall be free of charge. Pages 26+ : $0.50 per page Pages 1+ : $0.58 per page A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . Pages 61+: $0.47/page, Pages 41+ : $0.32 per page, Electronic Records Pages 31+ : $0.50 per page The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Records Requested For Dates of Injury Only: $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 $20 for 1 20 pages Adm. C. 1341.4.16 (2016). In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Pages 6+ : $0.50 per page Pages 1 - 25: $1.26/page Yes, with Neos, Needles, TrialWorks & FileVine. Pages 101+: $0.66 per page Physicians can also charge an authorized third party for the actual cost of postage. Storage Fee : A reasonable fee may be charged if records are stored off-site. A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents. health care providers and medical records companies were no longer allowed to charge the fees authorized by state law for those medical records requested by the patient to be provided to third parties such as attorneys. Medical Records Price Index 2022 Medical Records Price Index The Ohio Department of Health is required by section 3701.742 of the Ohio Revised Code to annually publish and adjusted price index for copies of medical records from health care providers. Pages 6+: $0.50 per page (per admission, in addition to the above $15 fee) Statistics and Records 4-403 Pages 26 100 : $0.50 per page Max Fee: $100.00 per admission, Correction to Birth Certificate - to add/remove/replace a parent and seal old record. Electronic RecordsIf the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail. Disclaimer: Fee statutes are subject to change. Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: (1) Except as otherwise provided in this section, if a patient or his or her authorized representative makes a request for a copy of all or part of his or her medical record under section 5, the health care provider, health facility, or medical records company to which the request is directed may charge the patient or his or her authorized Social Security:No charge for any request made under the provision of the Social Security Act. Search Fee : $10.00 Pages 1 - 20: $0.97 per page Cost. $10.00 flat fee (for all other healthcare providers) + reasonable production costs, Paper Records 146.83 (3f)(c)2, Worker's Comp X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) Search Fee: $5.0025 Pages: $1.00/page26+ Pages: $0.50/pageX-rays/Other Media: Actual reproduction cost, Search Fee: $15.0025 Pages: $0.5026+ Pages: $0.25Storage Fee: A reasonable fee may be charged for records stored off site, Copy Fee: $0.25/pageMicrofilm: $0.50/pageX-rays: Actual reproduction costAttorney Rates, Search Fee/10 Pages: $18.53 flat fee11+ Pages: $0.85/page41+ Pages: $0.57/pageMicrofilm: $1.50/page, Paper/Electronic Records10 Pages: $2.00/page11+ Pages: $1.00/page21+ Pages: $0.90/page61+ Pages: $0.50/pageMicrofilm/Other Media: Actual reproduction cost, Workers CompSearch Fee: $25.0020 Pages: $1.25/page21+ Pages: $0.90/page61+ Pages: $0.30/page, Search Fee: $1.00/year/requestCopy Fee: $1.00/pageMicrofilm: $2.00/page, Search Fee: $25.8820 Pages: $0.97/page21+ Pages: $0.83/page101+ Pages: $0.66/pageCertification Fee: $9.70, Workers CompSearch Fee/150 Pages: $30.00 flat fee151+ Pages: $0.20/pageX-rays: $9.50/copy, Search Fee: $31.5625 Pages: $1.18/page26+ Pages: $0.79/page50+ Pages: $0.39/pageMicrofilm/Other Media: $1.97/page, Search Fee/10 Pages: $20.00 flat fee11+ Pages: $0.50/page51+ Pages: $0.25/pageMicrofilm/Other Media: $1.25/pageRush Fee: Additional $10 for requests completed/sent within 2 days, Workers Comp20 Pages: $2021+ Pages: $20 + $1/page31+ Pages: $30 + $0.50/page101+ Pages: $65 + $0.25 per page201+ Pages: $90 + $0.10/page, Workers Comp10 Pages: $16.00 flat fee11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total)50+ Pages: $0.35/page, First copy request from patient: FREESecond copy request (same patient and same records): $1.00/page, Paper/Microfilm RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/page, Electronic RecordsSearch Fee: $25.0025 Pages: $1.00/page26+ Pages: $0.50/page351+ Pages: $0.25/pageMax Fee: $100.00/request, X-raysFrom hospitals: $20 flat fee + reasonable production costsFrom other healthcare providers: $10 flat fee + reasonable production costs, Workers CompFirst Request: FREESecond Request: $0.50/page, Paper RecordsPer Page: $5.002+ Pages: $0.45/pageMax Fee: $250.00/request, Electronic RecordsA reasonable fee may be chargedMax Fee: $150.00/request, Search Fee: $22.32100 Pages: $0.76/page101+ Pages: $0.39/pageX-rays/Other Media: Actual reproduction costSocial Security: FREE for request to support a claim, but must be specified in the request letter, Initial fee of $26.74 per request for a copy of the record.$1.34 per page for the first 20 pages.$0.67 per page for pages 21 through 50.$0.27 for pages 51 and overIf the medical record is in some form or medium other than paper, the actual cost of preparing a duplicateAny postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copiesAny actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-siteSource: MI Comp Law 333.26269 (adjusted based on CPI in 2022) Last updated: 04/01/2022, Search Fee: $20.35Copy Fee: $1.53/pageX-rays: $10 search fee + actual reproduction cost per page, Search Fee/20 Pages: $20.00 flat fee21+ Pages: $1.00/page81+ Pages: $0.50/pageSearch/Storage Fee: $15.00 (charged for records retrieved off site)Certification Fee: $25.00, Workers Comp-5 Pages: $15.00/admission6+ Pages: $0.50/page/admission + fee for -5 pagesMax Fee: $50.00/admission, excluding postage/handling/retrieval fees, Paper RecordsSearch Fee: $27.46Copy Fee: $0.63/pageStorage Fee: $25.71 + additional fee for records retrieved off site, Electronic RecordsSearch Fee: $27.46Copy Fee: $0.63/pageMax Fee: $120.32, Search Fee: $20.00Copy Fee: $0.50/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.60/pageX-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/pageX-rays/Other Media: Reasonable fees may be charged, Hospitals (For Attorneys Representing Patients)Search Fee: $10.00100+ Pages: $1.00/page101+ Pages: $0.25/pageMax Fee: $200.00/admission, Clinics (For Attorneys Representing Patients)Search Fee: $10.00Copy Fee: $1.00/pageMax Fee: $100.00/admission, For Attorneys NOT Representing PatientsSearch Fee: $10.00Copy Fee: $1.00/page, 15 Pages: $30.00 flat fee16+ Pages: $0.25/pageX-rays/Other Media: Actual reproduction cost, Copy Fee: $0.75/pageX-rays/Other Media: Actual reproduction cost, 25 Pages: $0.75/page26+ Pages: $0.50/page100+ Pages: $0.25/pageMinimum Fee: $10.00, Paper Records25 Pages: $20 flat fee26+ Pages: $0.75/page, Electronic Records25 Pages: $30 flat fee26+ Pages: $0.25/page, Search Fee: $21.6510 Pages: $1.42/page11+ Pages: $0.73/page51+ Pages: $0.29/pageX-rays/Other Media (recorded on film/paper): $2.35/pageThe actual cost of postage may also be charged, Paper RecordsSearch Fee: $10.00Copy Fee: $0.50/pageX-rays/Other Media: $5.00/pagePostage: Actual mailing cost, Electronic RecordsSearch Fee: $10.00Copy Fee: $0.30/page, max $200.00 (requires EMR), Search Fee: $30.00 (Includes pages 1-10)Pages 11-50: $0.50 per pagePages 51+: $0.25 per pageX-rays and other media: Actual cost of reproduction, Search Fee: $25.2020 Pages: $1.70/page21+ Pages: $1.26/page61+ Pages: $0.44/pageMicrofilm: $2.51/page, District Attorney RequestsCopy Fee: $25.20 flat fee. Charges assessed under this paragraph may not exceed $150.00. No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Pages 51+ : $0.25 per page No more than $30.00 for copying 10 or fewer pages of written material, no more than $0.50 cents per page for pages 11 through 50. no more than $0.25 cents for each additional page; A bonus charge of $5.00 if the request for records is processed and the records are mailed by first class mail to the requester within seven business days after the date of the request; Actual Postage costs to mail copies of the requested records, Actual costs of preparing an explanation or summary of the health information, if such information is requested by the patient, Actual costs of reproducing films, x-rays, or other reports maintained in a non-written form, Search and retrieval fee: $27.14 (cannot be charged if a patient is requesting his or her own record), Actual cost of postage, shipping and delivery of the requested records. Pages 26+: $0.25 per page, Search Fee: $21.65 Nationwide rates for record search, storage, and copying. Traditionally, state law governed the amount providers could charge for a medical record copy fee. Pages 50+ : $0.35 per page, Division ofWorkers Compensation Fee Schedule, First copy of records isFREEto the patient. $15 flat fee for first 30 pagesor $0.50 per page Certification : No charge. Search Fee : $20.00 Pages 61400 : $0.79 per page (3) New subsections (c-1) and (c-2) are added to read as follows: " (c-1) An external examination or autopsy report of a decedent in the CME's . 50-16-816. Per page fee for paper pages 61+. Pages 11 50 : $0.50 per page Pages 1160 : $1.62 per page Type of Birth Record Amendment Request. Pages 26 - 50: $0.84/page Pages 1 50 : $0.37 per page Pages 21 - 60: $1.36/page Pages 26+: $0.25 per page, $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. In no event shall the charge for pages exceed $100.00. The charge for the copies or the report may not exceed $5 for the first page and 45 for each additional page, up to a maximum of $250 for the entire treatment record or medical report. The fee for electronic records shall be $0.30 per page, with a maximum charge of $200.00, plus delivery fee (no postage shall be charged). Senior Admissions and Records Assistant . Source: MO Rev Stat 191.227 (adjusted based on CPI in 2022; effective February 2022). Pages 26+: $0.50 per page Max Fee : $100.00 per admission, Attorneys that DO NOT represent the patient: 164.524(c) (2014) [Note that this federal law governs in absence of any state law. Records not contained in the abstract will be assessed a reasonable copy fee. .310 Personal attendance of custodian of hospital records, when. Pages 21 80 : $1.00 per page Pages 1 50 : $0.50 per page Can you get records from medical providers outside the US? Second Request : $0.50 per page, Paper Records SC Code 44-7-325 (Adjusted based on CPI in 2021), A fee of $18.00, which shall include the first 5 pages of the medical record, A fee for certifying medical records, not to exceed $20.00 for each record certified, Fee shall not exceed $20.00 for medical records 5 pages or less in length, $0.50 per page for each page copied after the first 5 pages, No medical provider shall charge more than ten dollars ($10.00) for the first twenty (20) pages or less, and, twenty-five cents (25) per page for each page after the first twenty (20) pages, Source: Tenn Code 50-6-204 (a)(1)(B) (2019). If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage.
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